Seven phases, one owner per job, and a pack-out list for the end of the night. Tick it on your phone as the day goes, or print every phase for the wedding party.
Quick answer
Eat breakfast, drink water and be dressed when the photographer asks. Give the rings, the marriage license and the tip envelopes to named carriers, let the coordinator run the last hour before the ceremony, sign the license right after it, remind guests to upload photos at the toasts, and name who takes the cards, gifts and decor home.
Pick the phase you are in and tick as you go. Each job shows who owns it, so a question on the day has an obvious answer. Print all seven phases at once for the wedding party.
0 of 41 done across 7 phases. Ticks save in this browser, so the list survives a closed tab.
Holds the couple’s phones, the rings until the ceremony, the vow cards and the day-of bag. Usually the maid of honor or a sibling.
Takes every vendor question and hands over the tip envelopes. A hired coordinator, or the best man with the contact sheet.
Owns the end of the night: card box, gifts, the top tier, your decor and the lost and found. Pick someone who stays sober.
The three-person split follows the named point people in Love & Lavender’s wedding day checklist, checked November 2026.
This is what happens when a guest scans the photo QR sign on the wedding day: they upload from the phone browser into one shared album, no app or account. The names below are an example.
SHARED GALLERY
Olivia & Sam
Pack by place, not by person. A bag that goes to the getting-ready room is no use at the reception, and the card box has to fit in somebody’s car at the end. Each row says who carries it.
| Place | What goes there | Who carries it |
|---|---|---|
| Getting-ready room | Outfit, shoes, steamer, snacks and water, phone chargers, the details for the photographer (rings, invitation, vows), the emergency kit | The keeper |
| Ceremony | Marriage license and both IDs, the rings, the officiant’s envelope, vow cards, programs, the unplugged sign if you use one, the guest photo QR sign for the entrance | Vendor contact, best man |
| Reception | Tip envelopes, the cake knife and server, the guestbook and pens, the card box, table QR cards, the toast notes, the playlist do-not-play list | Vendor contact, closer |
| Overnight bag | A change of clothes, toiletries, medication, chargers, a snack for later. Drop it at the hotel before the ceremony | Family, a groomsman |
| Car at the end | Space for the card box, gifts, the top tier, your own decor and any florals you are keeping | The closer |
Wedding planner Jamie Wolfer runs through the details couples forget most often, from items for the day to small jobs nobody was given. Use it as a last pass over the table above.
Video: Jamie Wolfer, "25 Most Commonly FORGOTTEN Wedding Details" (YouTube, July 2018).
Most of the day belongs to other people’s jobs. These are the few things only the couple can do. Two brides or two grooms: use both lists and swap the labels.
This is where most days slip. A working plan for the final hour, which your coordinator or venue may shift by a few minutes.
Arrival times for the groom, best man and ushers follow the Checklist.com wedding day checklist; the hour-before walkthrough follows Love & Lavender. Checked November 2026.
The gap between the recessional and cocktail hour is short and crowded. Five jobs, in this order.
Who signs and how many witnesses you need depends on your state. Check the marriage license requirements and witness rules before the day.
Six moments that need a person and a cue. The toast is the one most couples forget to use: it is the moment every guest is seated, listening and holding a phone.
The coordinator cues the DJ or band and checks the wedding party is lined up.
Sit down and eat first. Table visits can wait for dessert.
Speakers know the order. The MC reminds guests to scan the table QR and upload.
Knife, server and plates out before the photographer gets called over.
Envelopes go out as each vendor finishes, by the vendor contact.
Only if you planned them with the photographer. Ten minutes outside is plenty.
“There is a QR card on every table. Scan it, and drop tonight’s photos and videos into the couple’s album. No app, it opens in your browser.”
Put the same QR at the entrance and the bar, so guests who missed the toast still find it. Hand the line to the MC with the toast order.
With Pix Wedding, guests scan the card and upload from the phone browser with no app download and no account. The free tier covers up to 20 guest uploads, enough to test the card before the day; paid plans are one-time payments of $44, $54 or $84.
Toasts: QR reminder done
Scanned at table 4
Set up the guest album, print one card per table and scan it once before the day. Guests upload from the phone browser into one shared album, no app or account. Start free with 20 guest uploads.
From Mom
Scan to join the album
No app, no account
UPLOADING
THE ALBUM
June 21, 2026
647 photos · 95 guests
SCAN TO TRY
pix.wedding/
your-wedding
I am obsessed with the AI selfie search. My mum took one photo of herself and it pulled every single picture she was in. She was absolutely buzzing. The whole album is class, we downloaded the ZIP straight away and backed everything up. Worth every single penny
Wings at the cocktail hour (its Buffalo, dont judge). Someone uploaded a whole photo series of peoples faces trying the extra hot ones and its the funniest thing in our album. This is the stuff a photographer would never think to capture but its what makes our wedding ours
Wine country wedding and our guests went full paparazzi mode. The album has so many artistic wine glass shots its basically a vineyard lookbook now 🍷 not complaining at all
The last hour is when cards go missing and the top tier gets thrown out with the rest of the cake. Give each item an owner and a deadline.
| Item | Goes with | Before |
|---|---|---|
| Card box | One named person, straight to their car | Before the last dance |
| Gifts | The same car as the card box | Before the last dance |
| Top tier of the cake | Family, in a box from the caterer or baker | When the cake is cut |
| Your own decor | The closer, sorted from the rentals | At lights up |
| Rentals | Left where the rental company expects them | At the pickup time in the contract |
| Signed license | The officiant, who confirms when it gets filed | Before they leave |
| Guestbook and pens | The keeper | At lights up |
| Lost and found | A last sweep of chairs, restrooms and the getting-ready room | Before the venue locks up |
Open the guest photo album with coffee, return anything borrowed, and send the vendors a short thank-you while the day is fresh.
Six habits that cost couples their own day. Each one has someone else to hand it to.
Every vendor question goes to the vendor contact. The couple’s phone stays with the keeper.
A centerpiece leaning left is the coordinator’s problem now. Nobody else will notice it.
The toast glass lands faster after a skipped lunch. Eat at cocktail hour and at dinner.
A new idea on the day pushes everything after it. Save it for the after-party.
You will not see half the moments. That is what guest uploads and the photographer are for.
Sign it before the party starts. The officiant needs it signed to file it.
No coordinator, no reception timeline, maybe ten guests. The list gets shorter, but the license, the witnesses and the photos still need a name next to them.
This is where the QR cards from the reception checklist lead with Pix Wedding: guests scan, upload from the phone browser with no app or account, and the photos land in one shared album. The names are an example.
Scan to join the album
No app, no account
UPLOADING
THE ALBUM
Illustrative example
647 photos · 95 guests
A timeline says when things happen. A checklist says what has to be true before you move on, and who makes it true. Most couples need both: build the clock with the wedding timeline builder or borrow the minute-by-minute example, then hang this checklist on each block of it.
If the coordinator has a run of show, give them this list too. It fills the gaps a schedule leaves, like the license signing, the card box and who sweeps the room.
Each list on Pix Wedding covers one stretch, so nothing repeats and nothing falls between two lists.
A few words come up on every wedding day schedule without anyone explaining them.
Sources checked November 2026: Love & Lavender wedding day checklist, Checklist.com wedding day checklist, The Knot wedding day essentials.
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Straight answers to the questions people ask most about this topic.
The jobs for the day itself, in order: eat and hydrate, get ready on the photographer’s schedule, confirm who holds the rings and the marriage license, walk the ceremony space an hour before, sign the license after the vows, run the toasts, cake and tips at the reception, then pack out the card box, gifts and your own decor at the end of the night.
The dress, shoes and a pair of flats, the vow card, a touch-up kit, phone chargers, snacks and water for the getting-ready room, the details for the photographer (rings, invitation, perfume) and an overnight bag that goes to the hotel before the ceremony. The maid of honor usually carries the emergency kit.
Eat, leave time to get dressed, hand the rings and the officiant’s envelope to the best man, and be at the ceremony site about an hour before it starts. A short word with each parent before the ceremony, a spare boutonniere pin and the vow card in an inside pocket cover most of what goes wrong.
Right after the ceremony, before cocktail hour pulls everyone away. The couple, the officiant and any witnesses your state needs sign it together, and the officiant usually keeps it to file. Rules differ by state, so check the witness count and filing deadline with your county clerk.
The card box, gifts, the top tier of the cake, decor you own, the guestbook and the phones and jackets left on chairs. Name one person to own the end of the night, put the card box and gifts in their car before the last dance, and sort your own decor from the rentals at lights up.
Yes. The checklist on this page prints every phase at once with the Print button, or with Ctrl+P or Cmd+P, and saves as a PDF from the print dialog. Ticks are kept in your browser, so you can mark tasks on your phone during the day and print a fresh copy for the wedding party.
