Wedding Week To-Do List
Your final 7 days organized by category, not by day. Tackle vendor calls on Monday, beauty appointments midweek, and self-care every single day. Five categories, 30 tasks, one calm couple.
Vendor Coordination
Call photographer: confirm time, locations, shot list
Call DJ or band: confirm setup time, playlist, special songs
Call caterer: confirm headcount, dietary needs, service time
Call florist: confirm delivery and setup details
Call officiant: confirm script, arrival time, mic requirements
Call venue: confirm access times, layout, and restrictions
Email final timeline to every vendor in one batch
Beauty and Personal
Final fitting and attire pickup (if not already done)
Nail appointment (Thursday for a Saturday wedding)
Practice reading vows out loud at least twice
Write personal notes to partner, parents, and wedding party
Schedule one self-care activity this week
Haircut or trim (Monday or Tuesday, never Friday)
Logistics and Documents
Confirm marriage license is ready and in a safe location
Print seating chart, place cards, and ceremony programs
Prepare labeled tip envelopes with correct cash amounts
Assemble the wedding day emergency kit
Pack overnight bag and honeymoon bags
Confirm transportation: limo, shuttle, or ride schedule
Confirm hotel blocks and welcome bag delivery
Create a day-of contact sheet with all vendor numbers
Self-Care
Sleep 7 to 8 hours every night this week, no exceptions
Daily movement: walking, yoga, or light exercise
Limit alcohol, especially after Wednesday
Eat regular meals and stay well hydrated
One evening completely free of wedding planning talk
Tech and Photos
Set up Pix Wedding QR codes and print table signs
Charge all batteries, cameras, and portable chargers
Finalize getting-ready playlist and reception music
Send final shot list to photographer with family groupings
Priority Legend
Must be done, no exceptions. Skipping these risks real problems on the wedding day. Handle on Monday or Tuesday.
Important and strongly recommended. These make your day significantly better. Handle by Thursday at the latest.
Self-care is not optional. A rested, healthy couple enjoys their wedding more than an exhausted couple with perfect place cards.
First dance
You guys!!
Add photo sharing to your wedding week list.
Takes five minutes to set up. Guests scan a QR code at the venue and every photo lands in your shared album - no follow-up needed after the wedding.
From Mom
ALBUM
Emma & Jack
June 14, 2026
634 photos · 94 guests
Why Organize by Category Instead of by Day
Day-by-day schedules sound great in theory, but real life during wedding week is unpredictable. An appointment gets rescheduled, a vendor calls at the wrong time, or you simply do not feel like tackling a specific task on Monday.
Organizing by category lets you batch similar tasks together. Knock out all vendor calls in one focused hour. Handle all logistics and document tasks in one sitting. This approach is more flexible and more efficient.
The Self-Care Category Is Not Optional
Couples who skip self-care during wedding week consistently report feeling exhausted, emotional, and less present on their wedding day. Sleeping well, eating properly, and taking mental breaks are not luxuries during this week.
Schedule at least one evening with zero wedding conversation. Go to dinner, watch a movie, or take a walk. Your wedding will still happen. The to-do list will still be there tomorrow. But your energy and emotional state need protection.
Handling the Unexpected During Wedding Week
Something will not go according to plan during wedding week. A vendor will need to change a detail. A family member will have a question that requires attention. Weather might force a backup plan discussion.
Build buffer time into your week by front-loading critical tasks on Monday and Tuesday. This gives you Wednesday through Friday to handle anything unexpected without sacrificing essential items on the list.
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Vendor coordination. Every other category can be shortened or simplified, but missing a vendor confirmation can cause a day-of disaster. Handle vendor calls on Monday.
By category and priority, not by day. Some tasks can happen any day of the week. Focus on critical items first, then high priority, then nice-to-have. This prevents important things from getting lost.
Yes. Couples who prioritize sleep, nutrition, and mental breaks during wedding week consistently report enjoying their wedding day more than those who worked until the last minute on details.
Thursday for a Saturday wedding. This keeps them fresh while giving one day of buffer for any touch-ups needed.
Set up Pix Wedding any day this week. Create your account, generate your QR code, print table signs. Total time: 10 minutes. Place signs on tables during venue setup on Friday.
Focus on the critical and high priority items only. Skip the nice-to-have category entirely if needed. A happy, rested couple matters more than a perfect place card display.